Stop Wasting Time on Manual Work Your Systems Should Handle

I help growing companies connect their disconnected tools and automate workflows that drain team productivity

Your team spends hours every day on manual data entry, CSV imports, and keeping systems in sync. That's not strategic work - it's busywork that technology should eliminate.

Case Study: Scart's Serverless SAP B1 Integration

From manual warehouse chaos to automated business operations

The Challenge

Scart's team was drowning in manual work - processing invoices, managing inventory updates, sending customer communications, and keeping their SAP B1 ERP in sync with their e-commerce platform. Simple tasks required multiple people and constant attention.

The Solution

Built a serverless integration middleware that connects SAP B1, UNAS e-commerce platform, Google services, and OpenAI into automated workflows.

Technical Implementation

Serverless Architecture

Azure Functions handling thousands of transactions without infrastructure management

Scales automatically, costs only when processing, zero maintenance overhead

SAP B1 Integration

Real-time connection to SAP Business One for inventory, orders, and financial data

Eliminated manual data entry, instant inventory updates, automated financial records

Multi-Service Orchestration

Coordinated workflows across UNAS, Google APIs, OpenAI, and document systems

Single trigger creates invoices, updates inventory, notifies customers, and archives documents

Intelligent Document Processing

Automated invoice generation and delivery with customer communication

Reduced warehouse workload by 60%, eliminated manual document handling

Results Achieved

  • €3K+ monthly savings from eliminated manual processes
  • 90% reduction in maintenance overhead
  • Warehouse team freed up for value-added activities
  • Zero-error data synchronization across all systems
  • Automatic scalability during peak business periods

Technical Highlights

  • Serverless functions processing 1000+ transactions daily
  • Real-time SAP B1 data sync with sub-second latency
  • Multi-API orchestration handling complex business workflows
  • Error handling and retry logic ensuring 99.9% reliability
  • Cost-optimized architecture scaling from €50 to €500/month based on volume

Types of System Integrations I Build

From simple API connections to complex workflow orchestration

ERP & Business System Integration

6-12 weeks
High
40-70% reduction in manual data processing

Connect your core business systems for automated data flow and process optimization

Examples:

SAP B1, Business CentralSalesforce CRM connectivityQuickBooks and accounting systemsCustom ERP and legacy systems

Use Cases:

  • Real-time inventory synchronization across platforms
  • Automated order processing from e-commerce to ERP
  • Financial data consolidation and reporting automation
  • Customer data synchronization between CRM and e-commerce

Technologies:

SAP APIREST/SOAP ServicesDatabase ConnectorsServerless Functions

E-commerce Platform Integration

3-6 weeks
Medium
50-80% faster order processing and inventory updates

Connect your online stores with inventory, shipping, and business management systems

Examples:

Shopify, WooCommerce, MagentoAmazon, eBay marketplace syncInventory management systemsShipping and logistics providers

Use Cases:

  • Multi-channel inventory management and sync
  • Automated order routing and fulfillment
  • Price and product information synchronization
  • Customer service and support system integration

Technologies:

E-commerce APIsWebhook ProcessingReal-time SyncQueue Management

Marketing & Communication Automation

2-4 weeks
Low-Medium
30-60% increase in customer engagement and satisfaction

Automate customer communications and marketing workflows based on system events

Examples:

Email marketing platformsSMS and messaging servicesSocial media automationCustomer service systems

Use Cases:

  • Triggered email campaigns based on customer behavior
  • Automated customer onboarding and follow-up sequences
  • Order status and shipping notifications
  • Customer service ticket creation and routing

Technologies:

Email APIsSMS ServicesWebhook AutomationEvent Processing

Custom Workflow Automation

4-8 weeks
High
60-90% reduction in manual process time

Build complex, multi-step processes that connect multiple systems and eliminate manual work

Examples:

Document processing workflowsApproval and notification systemsData transformation pipelinesMulti-system reporting automation

Use Cases:

  • Invoice generation, approval, and delivery automation
  • Lead qualification and routing between sales and marketing
  • Compliance reporting and data aggregation
  • Quality control and error detection workflows

Technologies:

Serverless ArchitectureEvent-Driven ProcessingAPI OrchestrationCustom Logic

How I Build Your System Integrations

Structured approach ensuring reliability and maintainability

1

System Analysis & Planning

1-2 weeks

Map your current systems, data flows, and identify automation opportunities that deliver maximum ROI.

Key Activities:

  • Current system audit and data flow documentation
  • Process inefficiency identification and cost analysis
  • Integration architecture design and technology selection
  • Security and compliance requirements assessment
  • Phased implementation planning with business continuity

Deliverable:

Integration architecture document with implementation roadmap and ROI projections

2

API Development & Testing

2-4 weeks

Build robust connections between your systems with error handling and monitoring.

Key Activities:

  • API endpoint development and authentication setup
  • Data transformation and mapping logic implementation
  • Error handling, retry logic, and failure recovery
  • Integration testing with real data and edge cases
  • Performance optimization and load testing

Deliverable:

Working integration with comprehensive testing and performance benchmarks

3

Workflow Automation

2-3 weeks

Implement business logic and automated workflows that eliminate manual processes.

Key Activities:

  • Business rule implementation and workflow orchestration
  • Event-driven processing and trigger setup
  • User notification and approval workflow integration
  • Data validation and quality control automation
  • Monitoring and alerting system implementation

Deliverable:

Fully automated workflows with monitoring and control interfaces

4

Deployment & Optimization

1 week

Launch your integration with monitoring and provide training for ongoing management.

Key Activities:

  • Production deployment and cutover execution
  • Real-time monitoring and performance dashboard setup
  • Team training and documentation delivery
  • Optimization based on initial usage patterns
  • Support procedures and escalation planning

Deliverable:

Live integration with monitoring, documentation, and ongoing support plan

Proven Integration Technical Capabilities

Real implementations handling production workloads

Enterprise Systems

SAP Business OneMicrosoft DynamicsSalesforce CRMNetSuite ERPQuickBooks Enterprise

Built production integrations processing €1M+ in transaction volume monthly

E-commerce Platforms

ShopifyWooCommerceMagentoUNASCustom E-commerce

Connected online stores with inventory, ERP, and fulfillment systems for seamless operation

Cloud & Serverless

Azure FunctionsAWS LambdaGoogle Cloud FunctionsAPI ManagementEvent Hubs

Serverless architectures handling 10K+ events daily with cost optimization and auto-scaling

APIs & Protocols

REST APIsSOAP ServicesGraphQLWebhooksDatabase Connectors

Multi-protocol integration supporting real-time sync and batch processing workflows

Integration Challenges I Solve

Real problems that waste your team's time and create errors

Data Living in Silos

Reality: Your inventory system doesn't talk to your e-commerce platform. Orders come in but inventory doesn't update automatically.

My Approach: Real-time data synchronization ensuring all systems have current information instantly

Example: Scart's inventory updates across SAP B1 and e-commerce within seconds of any change

Manual Data Entry & CSV Hell

Reality: Your team spends hours copying data between systems, creating errors and wasting valuable time on non-productive work.

My Approach: Automated data flows that eliminate manual entry and reduce errors to zero

Example: Customer orders automatically create invoices, update inventory, and trigger fulfillment

Process Bottlenecks & Delays

Reality: Orders sit waiting for manual approval. Invoices need to be created manually. Customers wait for status updates.

My Approach: Automated workflows that process orders, create documents, and notify customers instantly

Example: Invoice generation and delivery happens automatically within minutes of order completion

System Reliability Issues

Reality: Integrations break when systems update. Manual processes fail during busy periods. No visibility into what's working or broken.

My Approach: Robust integrations with error handling, monitoring, and automatic recovery mechanisms

Example: Serverless architecture scales automatically and handles system updates gracefully

What Successful Integration Delivers

Measurable business improvements from connected systems

Eliminated Manual Work

Stop wasting team time on data entry, file uploads, and keeping systems synchronized

Measurement: 60-90% reduction in manual process time

Value: €2-10K monthly savings in labor costs

Real-Time Business Visibility

See accurate data across all systems instantly - inventory, orders, customers, financials

Measurement: Sub-second data synchronization across platforms

Value: Better decision-making with current information

Improved Customer Experience

Customers get instant updates, accurate information, and faster service

Measurement: 50-80% faster order processing and communication

Value: Higher customer satisfaction and retention

Scalable Operations

Handle growth without proportional increases in manual work or staff

Measurement: Process 2-5x more orders with same team size

Value: Sustainable growth without operational bottlenecks

Ready to Stop Wasting Time on Manual Work?

I've built integrations that eliminate hours of daily manual work and connect systems that were never meant to talk to each other. Let's discuss what's draining your team's productivity.

Every day of manual work is money down the drain and frustrated team members. Let's connect your systems properly this month.